Constitution of the Space Society of Kenya (SSK)

 

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1. Name

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The name of the Society shall be the Space Society of Kenya (SSK).

 

2. Objects

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The objectives of the Space Society of Kenya are:

• To promote and advance space science, technology and exploration in Kenya.

• To engage the public, students and professionals in space-related activities, fostering a culture of space awareness.

• To advocate for space research and foster collaboration with local and international space organizations.

• To support educational outreach in space sciences, aerospace, astronomy and related disciplines, particularly in schools and universities.

• To remain non-political, focusing exclusively on educational, scientific, and community outreach objectives.

 

3. Membership

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Eligibility

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• Individuals aged 18 and above are eligible for membership, subject to Committee approval and payment of applicable fees.

• Individuals aged 7 to 17 may apply for junior membership upon demonstrating genuine interest in space activities, with a discounted rate and Committee approval.

 

Membership Fees

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• Kids (7–12 years): KES 500

• Students (12+ years): KES 700

• Professionals: KES 1,000

• Affiliate Membership: KES 20,000

• Corporate Membership: KES 50,000

 

Resignation

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Any member wishing to resign shall submit a written resignation to the Secretary, effective upon receipt.

 

 

4. Code of Conduct and Non-Discrimination Policy

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The Society is committed to fostering an inclusive, respectful, and equitable environment.
Discrimination, harassment, racism, misogyny or pseudoscientific practices will not be tolerated.
Members must uphold values of professionalism, inclusivity and cooperation.

 

5. Disciplinary Action

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• Complaints against a member must be submitted in writing to the Committee.

• The Committee will investigate and may recommend expulsion by a majority vote.

• Grounds for expulsion include conduct harmful to the Society’s reputation, dignity or violations of the Code of Conduct.

 

6. Office Bearers

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Titles and Roles

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• Chairperson/Director: Leads the Society and presides over meetings.

• Secretary General: Manages communications and records.

• Head of IT: Oversees IT systems and technical infrastructure.

• Social Media Manager: Manages digital presence and creates content.

• Treasurer: Handles financial matters and external financial representation.

• Government and Partnerships : Manages partnerships, funding and policy advocacy.

• Stargazing Equipment Coordinator: Manages scientific equipment and event logistics.

• Event Moderator and Industry Liaison: Facilitates discussions and creates industry partnerships.

 

Requirements

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• Office bearers must be paid-up members.

• Elected annually at the AGM.

• Serve until the next AGM, eligible for re-election.

• May be removed following the Disciplinary Action procedure.

 

 

7. Duties of Office Bearers

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(Detailed descriptions for each role as listed above — can be broken into subsections on a webpage if desired.)

 

 

8. The Committee

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• Composed of all office bearers and elected members.

• Responsible for managing the Society’s affairs.

• Can create sub-committees as needed.

• Quorum: Two-thirds of Committee members.

• Meets at least once every three months.

 

9. General Meetings

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Annual General Meeting (AGM)

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• Held by 31st December each year.

• Notice: At least 21 days in advance.

• Business includes confirming minutes, reviewing accounts, electing officials, and other approved matters.

 

Special General Meeting (SGM)

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• Called by the Committee or requisitioned by one-third of members.

• Notice: 7 days in advance.

• Only the stated purpose shall be discussed.

 

Quorum

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• 50% of registered members for General Meetings.

 

 

10. Procedure at Meetings

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• Chairperson presides.

• If absent, members elect a chairperson.

• Resolutions passed by simple majority.

• Chairperson holds a casting vote in case of tie.

 

11. Trustees

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• Three Trustees elected at the AGM.

• Hold immovable property and investments on behalf of the Society.

• Serve a three-year term and report to the Committee.

 

12. Auditor

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• Appointed annually at the AGM.

• Cannot be an office bearer or Committee member.

• Reviews the Society’s financial accounts and reports findings.

 

13. Funds

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• Used for outreach, public engagement, conferences, workshops, and collaborative projects.

• Managed transparently by the Treasurer.

• Deposited in an approved bank account.

• Withdrawals authorized by the Committee.

• Participatory budgeting encouraged: members may submit funding proposals, discussed and voted on by base members.

 

14. Branches

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• May be formed with Committee and Registrar approval.

• Must adopt this Constitution.

• Can only be dissolved after consultation with headquarters.

 

15. Amendments to the Constitution

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• Require two-thirds majority vote at a General Meeting.

• Amendments effective only after Registrar of Societies approval.

 

 

16. Dissolution

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• Requires a two-thirds majority at a General Meeting.

• Remaining assets donated to a charitable organization with similar objectives.

 

17. Signature Section

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This Constitution of the Space Society of Kenya was adopted and approved on this ____ day of ___, 20.

 

Role

Name

Signature

Date

Chairperson

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__________________

_______________

Secretary

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__________________

_______________

Treasurer

____________________

__________________

_______________